Question 1

Can I quote a full system replacement on one proposal?

Accepted Answer

Yes. Condenser, coil, air handler, thermostat and duct each get their own line with their own quantity and rate, so the homeowner sees exactly what they are buying rather than one lump sum.

Question 2

Can I collect a deposit before ordering equipment?

Accepted Answer

Yes — that is the main reason HVAC subs use it. As soon as the proposal is signed you can invoice a deposit and the client pays online by card or ACH, so you are not floating four thousand dollars of equipment.

Question 3

What happens when I open it up and find bad duct?

Accepted Answer

Send a change order from the job. The homeowner approves and signs it on their phone, the amount rolls into the contract, and you do the extra work with a signature behind it instead of a conversation.

Question 4

What is BidPaid?

Accepted Answer

BidPaid is a proposal, change-order and payment app for trade subcontractors — flooring, tile, painting, carpet and HVAC. You build a bid, send it, your client signs online, and you invoice and get paid by card or ACH, all in one place.

Question 5

How fast can I create a proposal?

Accepted Answer

Minutes, not evenings. Save your line items once, price by sq ft, linear ft or room, and reuse them on every bid. Most subs send their first proposal the same day they sign up.

Question 6

Does it work for my trade?

Accepted Answer

BidPaid is built for trades that price by units — flooring, tile, LVP/LVT, carpet, painting and HVAC. If you send bids and invoices, it works for you.

Question 7

Can clients sign online?

Accepted Answer

Yes. Your client opens a link, reviews the proposal, and signs from their phone or computer. You're notified the moment it's signed — no printing, no scanning.

Question 8

How do change orders work?

Accepted Answer

When scope changes, you send a change order from the project. The client approves and signs online, and the approved amount rolls into the contract value — so you never do extra work on a handshake.

Question 9

How do I get paid through BidPaid?

Accepted Answer

Send an invoice and your client pays online by credit card or ACH bank transfer, powered by Stripe. You can track every invoice from sent to seen to paid.

Question 10

How much does it cost?

Accepted Answer

Basic is $49.99/month and Pro is $89.99/month, with a discount if you pay yearly. Every account starts with a free 14-day trial with full access — no card needed.

Question 11

Can I try it before paying?

Accepted Answer

Yes. Every account starts with a free 14-day trial with full access and no credit card required. Sign up, build a real bid and send it the same day — if it does not win you a job, walk away and it cost you nothing.

Question 12

Do I need to install anything?

Accepted Answer

No. BidPaid runs in the browser on any phone, tablet or laptop. Nothing to download, nothing to update — it's ready wherever the job is.

HVAC proposals homeowners sign the same day.

Built for how hvac work is priced.

From walkthrough to paid, in three steps.

Build the bid

Send and track

Invoice and get paid

Simple pricing. Priced for a one-crew shop.

Basic

Pro

HVAC questions, answered.

Your trade. Your units.

The first professional bid usually wins.